3 Ways to Simplify HR Processes With Integrated Software

Think about the last person you hired at your district. What did that process — from reviewing applications and making a hiring decision to completing onboarding forms and processing their first paycheck — look like? If it felt clunky, paper-heavy, or error-prone, your Human Resources software could be hindering your efficiency. Software that integrates HR, payroll, and finance data and processes can connect employee data throughout the career journey, helping HR departments operate more seamlessly. Read on to learn how integrating these functions can simplify your district’s HR workflows.

1. Data-Entry-Free Hiring

At every stage of hiring, a digital and connected system can help the process go smoothly for your HR and payroll personnel as well as your applicants. For example, a modern HR system can transfer personal information and qualifications entered by a job applicant directly into a district’s applicant tracking system. Later, that data can flow into a “Recommendation to Hire,” eliminating multiple data-entry steps for HR staff. An integrated system can also streamline approvals by automatically circulating documents for digital signatures — even enabling approvals with the tap of a finger from a mobile device. When decision-makers can sign from anywhere, HR staff save time tracking down approvers and paperwork. And when the time comes to onboard the new hire, the required forms can be completed electronically by the employee, and that data can flow into the payroll system. From the moment a job application is submitted to the employee’s first paycheck, modern software empowers employees to enter their own data, helping increase data accuracy and reduce the HR and payroll teams’ workloads.

2. Built-in, Automated Position Control

A significant portion — more than 80% — of a district’s budget is reserved for employees’ salaries and benefits. With this large investment in personnel, it’s important for districts to hire high-quality candidates and retain their best talent. Modern HR systems can automate position control to help fill open positions and track employees’ movement to new positions within the district. For example, suppose a teacher at a district’s elementary school accepts a new position at the high school. In that case, the change to their position can be tracked, and a new vacancy for the elementary school job can be created simultaneously. This automation reduces manual work and can help HR departments start the process of filling that vacancy immediately. A comprehensive position control system can also help HR staff view overall personnel budgets as well as budgets for individual positions at a glance, empowering them with the information they need to make data-driven hiring decisions and focus on finding the best candidates for the district.

3. Paperless Employee Management from Hire to Retire

District HR departments keep track of each employee’s career journey, often telling their stories through piles of paperwork. But those same stories can be told digitally — an integrated content management system can make documentation of employee lifecycles paperless. When documentation is stored electronically, it’s both secure and accessible for employees as well as HR and payroll staff. Everyday requests for documentation, such as paychecks, FMLA forms, or performance reviews, don’t need to be routed through the HR or payroll departments when employees can access their own information. At the same time, HR staff can review employee data and manage contracts without the need for a printer or scanner. From hire to retire, digital content management that’s integrated with HR and payroll systems can help districts keep track of employee information and save valuable resources.

Modern Tools for Digital HR and Payroll Workflows

While district HR departments might be accustomed to manual processes that can result in heavy data entry, errors, and overflowing filing cabinets, modern software can help increase efficiency through automation. When manual work is reduced, district staff can focus on how to best leverage workforce data and manage every district’s most valuable asset — their employees.

Learn How to Simplify HR Workflows

See how your district can reduce paperwork, automate approvals, and make smarter hiring decisions with connected HR tools.